How do you know your payroll company is making your tax payments?
By checking online and viewing the payments they are making on your behalf.
Verify Tax Payments
If your company uses a “Tax Pay & File” service with a payroll company then you can verify your federal withholding tax payments are being made by logging onto the EFTPS website.
EFTPS – Electronic Federal Tax Payment System
EFTPS allows your payroll company to send your federal tax payments electronically. To view payments made on your behalf you will need to register with EFTPS to receive your PIN (Personal Identification Number). Complete the online New Taxpayer Enrollment Form at https://www.eftps.gov/eftps/enrollments/newtaxpayer.do.When prompted to select Payment Information, select “
Financial Institution Tax Payment Service”. Within 15 days you will receive your PIN in the mail at your IRS address of record. You will also need to create an Internet Password. Instructions for the Internet Password will be delivered in the mail with your PIN. Once you have registered with EFTPS you will then have access to view your federal payments being made by your payroll company. Please know it can take a couple of days after the payment date for the payment to post to your account.
To Register for your EFTPS pin
- Go to https://www.eftps.com/eftps/
- Click on “Enrollment” tab
- Select your location by typing in your State’s abbreviation
- On the next screen: Select enroll a business
- Go to the bottom of the page and click on next
- Go to the bottom of the next page and click on”Accept”
- Enter your Employer ID # (This is your EIN)
- Fill in Business Name. This should be filled in with the legal name of your company as registered with the IRS
- Put in phone #, click next
- Enter contact Information, click next * (for the primary email address, you should use a confidential email address that is only viewed by you – we recommend that you do not use an email address that is through an internal network program that can be viewed or accessed by others)
- Confirm address by clicking “Select this address”
- You must select payment information even if you will never initiate a payment through this system – select EFTPS-Direct
- Go through the next page (we recommend leaving limits blank), click next
- Financial Institution Info (this is required information)
- Put in your company’s bank ABA (routing number)
- Put your company’s bank information in as it helps properly identify your company
- Verify your company information and click next
- On the electronic signature page fill out the name of the person who is submitting this information
- Reenter your company’s EIN
- Click accept
- Make sure to go to the bottom of the page and click finished
- Write down the enrollment trace number.
- The pin will be sent to the address of record with the IRS If you do not receive your pin within 15 days call (610)-644-4569
MyPath – Electronic Payment System for Pennsylvania
MyPath allows your payroll company to send your state tax payments electronically. To view payments made on your behalf you will need to register with MyPath for a user login and password. Complete the online User Registration Form (click on hyperlink to access form) https://mypath.pa.gov/_/ and you can register online immediately. Once you have registered with MyPath you will then have access to view your state payments being made by your payroll company. Please know it can take a couple of days after the payment date for the payment to post to your account.
To Register for your MyPath Username and Password:
- Go to https://mypath.pa.gov/_/
- Click on Sign Up
- Click on Next
- Click on I have read and agree and then click Next
- Complete the required information:
Email
Username
Password
Phone Type and Phone Number
Select No for “Are you a third party professional?”
Select Identification Type – Federal Employer ID
Under Federal Employer ID – Enter Federal EIN Number
Under Business Name/Last Name – Enter the Business Name
DO NOT check the box for I represent a financial institution - Click Next
- Select Account Type – Employer Withholding (you will need to validate account with required information)
- Submit
- A letter will be sent to you from the state with a Letter ID on it that you will need to use to validate your account before you will be able to utilize the account.
- To view tax payments select More and then Manage Payments and Returns.
State payments other than Pennsylvania
For clients with withholding tax payments in states other than Pennsylvania, you can verify payments made by contacting the state departments directly.