How do you know your payroll company is making your tax payments?
By checking online and viewing the payments they are making on your behalf.

Verify Tax Payments
If your company uses a “Tax Pay & File” service with a payroll company then you can verify your federal withholding tax payments are being made by logging onto the EFTPS website.

EFTPS – Electronic Federal Tax Payment System
EFTPS allows your payroll company to send your federal tax payments electronically. To view payments made on your behalf you will need to register with EFTPS to receive your PIN (Personal Identification Number). Complete the online New Taxpayer Enrollment Form at https://www.eftps.gov/eftps/enrollments/newtaxpayer.do.When prompted to select Payment Information, select “
Financial Institution Tax Payment Service”. Within 15 days you will receive your PIN in the mail at your IRS address of record. You will also need to create an Internet Password. Instructions for the Internet Password will be delivered in the mail with your PIN. Once you have registered with EFTPS you will then have access to view your federal payments being made by your payroll company. Please know it can take a couple of days after the payment date for the payment to post to your account.

To Register for your EFTPS pin

  1. Go to https://www.eftps.com/eftps/
  2. Click on “Enrollment” tab
  3. Select your location by typing in your State’s abbreviation
  4. On the next screen: Select enroll a business
  5. Go to the bottom of the page and click on next
  6. Go to the bottom of the next page and click on”Accept”
  7. Enter your Employer ID # (This is your EIN)
  8. Fill in Business Name. This should be filled in with the legal name of your company as registered with the IRS
  9. Put in phone #, click next
  10. Enter contact Information, click next * (for the primary email address, you should use a confidential email address that is only viewed by you – we recommend that you do not use an email address that is through an internal network program that can be viewed or accessed by others)
  11. Confirm address by clicking “Select this address”
  12. You must select payment information even if you will never initiate a payment through this system – select EFTPS-Direct
  13. Go through the next page (we recommend leaving limits blank), click next
  14. Financial Institution Info (this is required information)
  15. Put in your company’s bank ABA (routing number)
  16. Put your company’s bank information in as it helps properly identify your company
  17. Verify your company information and click next
  18. On the electronic signature page fill out the name of the person who is submitting this information
  19. Reenter your company’s EIN
  20. Click accept
  21. Make sure to go to the bottom of the page and click finished
  22. Write down the enrollment trace number.
  23. The pin will be sent to the address of record with the IRS If you do not receive your pin within 15 days call (610)-644-4569

E-Tides – Electronic Payment System for Pennsylvania
E-Tides allows your payroll company to send your state tax payments electronically. To view payments made on your behalf you will need to register with E-Tides for a user login and password. Complete the online User Registration Form (click on hyperlink to access form) www.etides.state.pa.us and you can register online immediately. Once you have registered with E-Tides you will then have access to view your state payments being made by your payroll company. Please know it can take a couple of days after the payment date for the payment to post to your account.

To Register for your E-Tides User Name and Password

  1. Log on to http://www.etides.state.pa.us
  2. Click on “Enter E-Tides”
  3. Click on “Register”
  4. Click on “I agree”
  5. Enter the word that you see in the box presented to you
  6. Enter a user ID
  7. Enter a password
  8. Click “Submit”
  9. Fill in all fields with an asterisk
  10. Click “Submit”
  11. Log onto E-tides with your new username and password
  12. Click on “Register Enterprise”
  13. Register your company, have your EIN and PA withholding number available
  14. Once you register your company, your payroll company will be alerted that you have added yourself as a user. Ask them to set you up with “View Filing History” as your user option.
  15. You are then able to log onto E-Tides
  16. Then to see payments click on “View Filing History”
  17. Select “Employer Withholding Tax” from the drop down box
  18. Select your company from the drop down box
  19. Your payments will be listed

State payments other than Pennsylvania
For clients with withholding tax payments in states other than Pennsylvania, you can verify payments made by contacting the state departments directly.